• TANSYSTEM & Daily Recon:
• Perform daily recon with data entered on the tansystem and shutdown.
• Monitor drivers’ hours and double-time worked.
• Ensure liters loaded are accurate as per supplier invoices and processed invoices.
• Track gains and losses within allowable limits.
• Maintain detailed records of bridging costs and coordinate transport from Cape to Bredasdorp.
• Subcontractor Management:
• Manage paperwork for loads driven by subcontractors and enter data into electronic tansheets.
• Verify subcontractors’ invoices for correct gallons and pricing.
• Create purchase orders for suppliers and ensure documentation is uploaded to SharePoint.
• HR & Driver Information:
• Check and calculate drivers’ hours for payroll processing.
• Submit overtime, double-time, and other driver hours information to HR.
• Assist in monthly reports for the payroll department.
• Cost Recovery & Reporting:

• Calculate and recover transport and operational costs at the end of each month.
• Process toll gate fees, verify charges for trucks and depots, and assist with journal adjustments.
• Fuel, Tyre, and Inventory Management:
• Monitor and report on fuel consumption for the company fleet.
• Manage tyre inventory and processing for purchases and invoicing.
• Ensure accurate stock counting and reporting in the tyre store.
• Handle monthly reports and stock reconciliations for tyres.
• License & Insurance Management:
• Ensure timely processing of vehicle licenses, COF, and insurance for the fleet.
• Manage vehicle registration and sales documentation, maintaining an up-to-date vehicle register.
• General Administration & Office Support:
• Coordinate with other departments, including workshop, gardeners, and headquarters, for general operational needs.
• Ensure that all maintenance issues within the building are reported and addressed.
• Support monthly reports, process invoices, and maintain all administrative records.